This policy covers the obligations of FMEDGE to keep adequate records for the purpose of verification of issuance of qualifications and certificates, training delivery and assessment and the general operations of the training organisation.
FMEDGE – Focused Management Education Developing Global Enterprise
RTO – Registered Training Organisation
This policy relates to all records kept either on paper or electronically by FMEDGE. This policy is to be made available to all FMEDGE staff for information and direction.
Standards for Registered Training Organisations 2015 require that accurate and orderly records are kept by a RTO.
These records must be retained for 30 years.
The following data must be maintained and archived for a prescribed period:
Other records required:
All student records, copies of results and qualifications issued are kept electronically on a hard drive which will be backed up monthly and is located with the Chief Executive Officer.
It is important that our auditors, internal and external, are able to track a single student through each course, subject and class, and locate records of outcome that are found to be uniform across:
Our Student Management Software Wise.NET will collect most of the above information and archive it electronically.
FMEDGE’s LMS retains assessment results, assessor feedback and other student information.
All documentation stored should demonstrate that the organisation has implemented the requirements of the Training Package, Purchasing Guides and standard guidelines.
FMEP007 Privacy and Personal Information Policy
FMEF011 Student Contract
FMEF001 Student Enrolment Form
G:\FMEDGE\Policies Processes and Forms\New Policies and Forms\FMEP009 Student Records Management Policy.docx
1 April 2015